Task Management

Amazing Marvin #webapp - "THE ULTIMATE PRODUCTIVITY TOOL. Get more done with more ease. Marvin incorporates principles from behavioral psychology to help you beat procrastination, feel in control and finish your to-do list."

Caltra - "Trello for humans, not companies. Caltra is a project management tool built to help you reach your goals, whether it's hitting the gym or learning to dance. Break your goals down into cards, schedule them, and complete them with Caltra."

Claro - "The to-do app you'll want to use is here. Simple as paper with all the benefits of being digital." $5 / month.

The easiest way to fight procrastination #article - "If you want to get five tasks done, my father always said, first find five additional but enjoyable tasks to do."

Effortless #software - "Stop getting sidetracked and get things done."

How To Hack Your To-Do List #video - "We talked with David Allen, the author of, "Getting Things Done: The Art of Stress-Free Productivity," about how to hack through your to-do list and free up your mind to focus on what's actually most important to you."

I Done This - "More than 160,000 people use I Done This’s easy daily check-ins and powerful progress reports to run more effective and productive teams."

MyLifeOrganized #software - "The Most Flexible Task Management Tool"


The PARA Method: A Universal System for Organizing Digital Information #article - "Imagine for a moment the perfect organizational system. One that supported and enhanced the work you do, telling you exactly where to put a piece of information, and exactly where to find it when you needed it."

TickTick #software - "Join millions of people to capture ideas, organize life, and do something creative everyday."

Timecap #app - "The only productivity app you will ever need. Get stuff done and reach your goals faster. Timecap is a unique habit tracker that tracks time-based, count-based, and simply completable activities and habits." Android and iOS.

Whimsical #webapp - "Communicate visually at the speed of thought."


The Autofocus Time Management System #article #video - "The system consists of one long list of everything that you have to do, written in a ruled notebook (25-35 lines to a page ideal). As you think of new items, add them to the end of the list. You work through the list one page at a time in the following manner..."

  • Take a notebook and write down tasks in the order they occur to you.

    • Include the date of entry for the first item on each page to help you monitor progress.

  • When completing tasks, take each page as a unit and work on it for as long as you feel like working on it.

    • First, review the entire page just to remind yourself what's on it that is yet to be completed.

    • Then, start back at the top of the page, looking at each item in turn, until you come to an item that you feel is ready to be done.

    • Commit yourself to that item by placing a dot next to it.

    • Work on the task as long as you'd like.

    • If you haven't completed the task or the task is recurring in nature, write it again at the end of your notebook.

    • Strike out the instance of the task you committed to, whether or not you completed it.

    • Review the page again, looking for another task you feel ready to complete, repeating this process until you don't feel ready to complete any tasks on this page, at which point you move to the next page.

  • When you wish to move on, start working on the next page.

  • When you run out of pages with tasks on them, go back to the first page.

  • When you finish a page completely, put an X on the top outside corner. When there are no active pages previous to a completed page, add a circle around the X.

  • If you feel a task will never be completed, you can dismiss an item by highlighting it.

Simple Scanning - The Rules #article - "Up to now I’ve never written any formal rules for Simple Scanning preferring to describe it as “going round and round the list, doing tasks which stand out”."


7 Ways to Identify your Most Important Task #article - "It’s one of the most consistent and repeatedly given productivity advice here on Medium: start your day with your most important task (MIT). It’s easy to know why: If you get your MIT done first thing in the morning, you’ve already won the day, no matter what comes later. But if you start your day unfocused, you are a lot less likely to get your important task done at all."


Tim Ferriss - 3 strategies for prioritization - Insights for Entrepreneurs - Amazon #video


Todoist - "Organize it all with Todoist"

Todoist Beeminder integration

Todoist for Chrome #extension - #chrome

Todoist for Gmail #extension - #chrome

Todoist New Tab #extension - #chrome


David Allen

Mark Forster #blog

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